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Annual General Meeting 2007 Agenda | 2006 Minutes
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AGENDA

VICTORIA PARK COMMUNITY CRICKET LEAGUE
ANNUAL GENERAL MEETING

Thursday 8 March 2007

Upstairs at the Royal Inn On The Park, 111 Lauriston Road, E9 7HJ
Meet at 6 p.m.

1 – Apologies

2 – Approve last year’s minutes

3 – Presentation of Trophies
-- Division One: shared by East End Cavaliers and Victoria Park Juniors
-- Division Two: Island
-- Division Three: Victoria Lounge
-- Cup: Traditional Corsairs

4 - Treasurer's report (Nigel Stevens)

5 - Secretaries report (Tim Castle)

6 - Fixture secretary's report and proposed divisional structure for 2007 (Peter Hollman)

7 - Election of new teams
-- Tower Cavaliers
-- London Central
-- Hendon & Edgware
-- ??
-- ??

8 - Motions

8.1 - Divisonal structure

- [Old Fallopians/Secretary] - Amend Rule 1 to "The league will be played in the divisional structure agreed at the annual AGM."
(Note: This makes Rule 1 conform with recent practice - it currently reads "The League will comprise of two divisions in which each team will play the others twice. Movement between the divisions on the basis of two up, two down will occur provided the promotion elegible teams wish it.")

8.2 Disputes

- [Old Fallopians/Secretary] - Add the following as a League rule:
There are no umpires so disputes should be avoided. Captains should resolve between them any disputes that do arise in the spirit of the game.
Trying to sort out disputes after a match is extremely time consuming and generally a fruitless exercise.
If captains feel they must bring a dispute to the attention of the committee, the procedure will be as follows:
1 – Contact secretary with details
2 – Secretary will nominate two committee members to investigate the complaint
3 – The two committee members will report back within seven days to the chairman with their recommendation
4 – Chairman will either accept the recommendation or make an alternative ruling. Secretary will inform captains concerned of the decision, which will be final and not subject to appeal.
(Note: this was suggested by the secretary as a way of working at last year's AGM.)

8.3 Duties of officers

(Amends Constitutional Rule 3: "The Officers of the League shall consist of the President, Chairperson, Honorary Secretary, Honorary Treasurer and Fixtures Secretary "

- [Old Fallopians/Secretary] - Incorporate following role definitions into Constitutional Rule 3:
Chairman: Final arbiter in disputes and other issues.
Secretary/webmaster: First point of contact, runs website, collates results, maintains contacts list, delegates dispute resolution to other committee members, books venue for AGM.
Fixtures Secretary: Draws up fixtures, books pitches, handles rearrangement of fixtures (especially cup games).
Treasurer: All financial matters, pays council and other suppliers, responsible for collecting fees and fines.
Non-executive members: Dispute resolution and other ad hoc duties.
(Note: These roles were suggested at the last AGM by the secretary and appeared to have worked well over the last year)

8.4 State of wickets

- [Old Fallopians/Secretary] - AGM to appoint four representatives from the league as delegation to meet with head of Tower Hamlets leisure/greenspace and/or other council officials to ensure Pitch 2 is repaired in time for season.

8.5 Tied games

- [Pacific] - If in the cup & only in the cup if a match is tied with scores level, then whoever has lost least wickets is declared the winner. If this is equal, then a bowl out will take place. Five players will each bowl 2 balls at unguarded stumps. If the scores are still the level then the 6th player, then 7th & 8th if required. Then the 1st again etc until a
winner is determined. NB if conditions are not condusive ie too dark, then the same sides may come back to do this on another date but BEFORE the next round match is due & this can take place in the nets.
(Explanatory note - last year we had two tied games - one in the league, Norfolk & Chance v Vallance Bow, where the points were shared, and one in the Cup, Goodmayes v Tower Ravens. Because we had no rule for tied Cup games, the match was replayed the following week, with Goodmayes winning the rematch.)

8.6 League positions

(Note: These motions amend Rule 20: "In the event of two or more teams tying on points at the top of the league after all matches are played, the league championship title shall be shared.")

- [Pacific] - Final League positions to be determined to same criteria as in conference first round matches.
(The criteria is as follows:
Where points are level between teams at the end of the first phase the following are the determining factors:
1. The result of the game between the relevant sides
2. The amount of wins achieved
3. The result against the team who comes 1st; if still the same then 2nd, then 3rd etc until a difference is noted
4. If still the same, the toss of a coin UNLESS the teams involved wished to arrange a play off or bowl out.)

- [Victoria Park Juniors] - Final League Position: When teams finish the season level on points, either:
a. There should be a final deciding match.
b. their average team run total should be taken into account when determining the winner.
c. The league should be shared.

8.7 Cup competition

- [Pacific] - Amendment to eligibility of players in cup comp. This self regulating rule should be adapted as cup matches can take place after only 1 game (Masiha last year) so change it to any bona fide club member - clubs to send list of players to Sec - OR any one who has played a league game for the club within the last 12 months remains eligible. Non league clubs are not restricted & remain unaffected.
[Note: this is a change to Rule 15: "A player shall not play for a side in the Cup unless they have previously represented that side in the League during the current season. In addition, Cup teams cannot field any players who have played for other Victoria Park Community Cricket League sides during the season."

- [Pacific] - Non league clubs can enter cup for 2 consecutive years. Currently 1 year. Unless joining the league.
[Note: this a change to Constitutional Rule 18: "Non-league teams may play in the Cup, but only with a view to joining the league the following season. A non-league team which plays in the Cup and which does not join the league the following year will be excluded from that year's Cup tournament. In other words, a non-league team cannot play two
successive years in the Cup."]

8.8 Notification of results

- [Old Fallopians/Secretary] - Where neither team informs secretary of result of a game within five days: for league games, both teams will be given zero points; for cup games, neither team will progress to the next round and a bye will be given to their next round opponents.
(This amends Rule 16: "The Administration Secretary must be informed of results within 5 days of a game.")


8.9 Start times

(These motions amend Rule 4: "All matches will be played between 6pm and 9pm. Games are to start no later than 6:30 pm. No team may commence a game with fewer than 5 players. Any team not ready to commence by 6:30 pm forfeits the toss. In April and August games must start no later than 6:15 pm, and any team not ready to start by 6:15
pm forfeits the toss.")

- [Pacific] - That declarations are permissible as an alternative to reducing overs from the start. Currently the laws do
not allow this & any game where this occurs should currently be recorded as no result.

- [Pacific] - More earlier start times. Matches scheduled prior to 14th May 2007 commence at 6pm or the recommended reduced overs to be considered by the Captains. August remains as now except The Cup Final should start 30 mins earlier than the scheduled time for a league game unless prior agreement reached.

- [Old Fallopians/Secretary] - For matches before mid-May and after mid-August: Games starting at 6pm, max 16 overs each; at 6:15 pm, max 14 overs; at 6:30 pm, max 12 overs; at 6:45 pm, max 10 overs. Overs per bowler to be reduced pro rata.
(Clarifications: 14 overs: max 4 overs for 2 bowlers, max 3 for two others; 12 overs: max 3 overs per bowler; 10 overs: max 3 overs for two bowlers, max 2 overs for two others. For 2007 the relevant dates would be before May 14 and after August 17)

- [Victoria Park Juniors] - Start Times: All matches should start no later than 6.15. Teams arriving five minutes late will be deducted 10 runs for every five minutes up until 6.30 when they will be liable to forfeiture of the match.

8.10 Match Officials

- [Victoria Park Juniors] - That there be an official of the league present at the start of each session to arbitrate as to the playability of the ground.

8.11 White balls, white kit

- [Pacific] White Balls. Introduce as experiment. Each team to be allocated 1 ball for 1st phase league game. To be pre-noted in fixtures so dark attire can be worn legitimately.
(This amends Rule 10: "The team named first on the fixture list will supply the match ball. Red balls will be provided by the League at the beginning of the season.")

- [Pacific] - All team reps & club officials must be aware that in matches with red balls, all players but in particular the bowlers must wear white or light colour or the Captain must not let them bowl. This applies to BOTH shirt & bottoms.
Also a reminder of no metal spikes. NB the Captain is responsible for the conduct & attire of his players.
[Secretary suggests this motion should read: Amend Rule 9 to "All teams are expected to play in white clothing. In particular, in matches with red balls, bowlers must wear white or a light colour or the Captain must not let them bowl. Metal spiked shoes must not be worn by bowlers or batsmen"]
(Note Rule 9: All teams are expected to play in white clothing. Rule 12: Team captains are responsible for the sporting conduct of their players.)

8.12 Fees

- [Pacific] - New teams to be asked to pay a one-off non-refundable joining fee of £25 in lieu of past trophies, payments & shortfalls / losses incurred by sides joining & leaving with unpaid arrears.

- [Pacific] - Fees for teams in the cup. This has been set arbitrarily as £25 per team per round payable in advance or on the day. Can the treasurer or the meeting attendees confirm at what rate they should be charged ?

- [Caledonian Conquerors] - Pay at the AGM .....you don’t pay, you don’t play, ....end of story extraordinary dispensation may be given, and then only at the committees discretion for one calendar month after the AGM. Still no payment after that your team is disqualified from the VPCCL for 2 seasons. League and Cup...

(Note: Constitutional Rule 10: The annual subscription for all teams in the League shall be determined by the General Committee and be confirmed at a General League Meeting. A proportion, to be decided by the General Committee, of the subscription shall become due on March 1st, with the balance due on April 15. Teams who have not paid their
subscriptions in full by April 15 will not be allowed to take part in the League or Cup Competitions.")

8.13 Child Protection

- [Victoria Park Juniors] - Child Protection. That appropriate arrangements are made to ensure that under 18s playing in the league are safeguarded according to current legislation.

8.14 Scoring

- [Victoria Park Juniors] - Disposable Score Boards: We propose that three light weight score boards are purchased. (ie cricket supplies.com for £100-£150) This will mean a supplement of £15-£20 being charged per club. The boards to be stored in the changing rooms and accessed before each game)

8.15 The League

- [Pacific] - League Expansion. That the League consider extending the boundaries beyond Victoria Park as its popularity grows if appropriate.
NB saturation point of 3 games per weekday from end of April to mid August will be reached when 24 league teams are signed up. In the current structure, this would mean THREE conferences of 8 teams followed by FOUR divisions which equals 11 matches per team. With a maximum of 32 teams too in the cup teams will get at least 1 extra cup game but vacant dates or replay dates will be in very limited supply given also the VP Juniors have priority booking as in 2006. It may therefore, be worth polling the teams to see where teams' positions lie. From those who will not consider playing elsewhere under any circumstances to those who could host all their matches. Assuming that not all teams come into the former category, then the league would be able to undertake a gradual expansion. Alternative grounds for consideration are (all artificial):- Millwall, Hackney Downs, Lea Bridge Rd., Wray Crescent.

8.16 Trophies

(Note - the following motions appears to be covered by Rule 19 of the Constitution: "Teams must respect the trophies they have won & ensure they are looked after. The trophies must be fully engraved and when requested by the Committee must be returned on time. Failure of any team to ensure this could result in their expulsion.")

- [Pacific] - Trophies to be presented when required OR handed over to League official before required.

- [Pacific] - Trophy winners to return trophies at 2008 AGM for engraving.

8.17 The AGM
(Note: Constitutional Rule 11: "The AGM of the League shall be held by 29th February. The Hon. Secretary shall give 14 days clear notice to all teams entitled to attend"

- [Victoria Park Juniors] - We propose that next year’s AGM be held this year.

- [Old Fallopians/Secretary]: Amend the date in Rule 11 to 12th March, to avoid clashes with half term, and to make rule conform with recent practice.

8.18 Bonus Points
(Note: Amends Rule 13: “Two points are awarded for a win: one point for a tie or "no result".”

- [Tower Ravens] - Bonus points awarded to both the winning and losing teams dependent upon their batting/bowling performance.
These points will be in addition to the points earned by winning the match itself. In addition to making the league more exciting this would also reduce the likelihood of teams finishing on the same points at the end of the season.

9 - Any other business

8 - Election of officers

Chairman (Mick Reid, Rose & Crown)
Treasurer (Nigel Richards, Victoria Lounge)
Secretary (Tim Castle, Old Fallopians)
Fixtures (Paul Hollman, Pacific)
Committee member (Rob Devaney, Chats Palace)
Committee member (Rizwan Siddiqui, Sky)
Committee member (Paul Williams, Tower Ravens)
Committee member (Mafij Rab, Vallance)
Committee member (Steve Hill, Island)

 

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